Leaving your job on good terms is crucial for maintaining a positive reputation and making sure you get better opportunities in the future. A two week notice letter is the formal way to announce your resignation and provide your employer with enough time to find a replacement or adjust to your departure.
In this blog, we’ll guide you through when and how to submit your two week notice letter, and highlight common mistakes to avoid to ensure you leave on a professional note. We’ll also provide templates to help you craft the perfect resignation letter.
When and How to Submit Your Two Week Notice Letter
Timing Is Key – When to Submit Your Two Week Notice Letter
Timing plays an important role in how your resignation is received. Ideally, you should submit your two week notice letter during regular business hours, and early in the workweek—preferably on a Monday or Tuesday.
This gives your manager and HR team enough time to start planning for your transition, arrange exit procedures, and begin looking for a replacement. If you know you’ll be leaving soon, don’t delay the conversation. Giving more than two weeks’ notice is often appreciated, especially for more senior roles.
Also, review your employment contract. Some companies may require a longer notice period. Failing to follow those terms may lead to complications.
The Right Way to Submit Your Two Week Notice Letter
When it comes to delivering your notice, how you do it matters. In most cases, submitting your letter in person to your direct manager is the most professional approach. If your manager is remote or not available, sending it via email is perfectly acceptable.
If you’re handing it in personally, print a copy and bring it with you. Keep your conversation brief, professional, and appreciative. If you’re submitting it by email, make your subject line clear and formal.
Example Subject Line: Two Week Notice – [Your Full Name]
Attach the letter as a PDF and include a short message in the body confirming your resignation and thanking your manager.
Common Mistakes to Avoid in a Two Week Notice Letter
Avoid Being Negative or Critical
No matter the reasons for your resignation, your notice letter should remain respectful and positive. Avoid airing grievances about management, policies, or colleagues. This isn’t the place for venting.
Focus on the opportunity you had with the company and express your gratitude, even if your overall experience wasn’t perfect.
Example: “I’m thankful for the professional development I experienced and the supportive team environment.”
Leaving with grace ensures a smoother transition and protects your professional reputation.
Don’t Forget Key Details
Missing key elements can make your letter feel incomplete. Be sure to include:
- Your intent to resign
- The specific last working day
- A thank you message
- A short offer to help during the transition
- Your signature and contact details (especially if submitting a hard copy)
Without these, your letter may create confusion and come across as rushed or careless.
Example: “My last day of work will be [Date]. I’m happy to assist in training my replacement or documenting any ongoing work.”
Don’t Submit Your Resignation Too Late
Timing is everything. Waiting until the last minute to submit your notice can put your employer in a difficult spot—especially if you’re in a key role.
Submitting your notice too late can affect your professional relationships and reduce the chances of receiving a positive reference. Always give the full two weeks—or more, if possible—and avoid surprises.
Sample Two Week Notice Letter Template
Subject: Two Week Notice – [Your Name]
Dear [Manager’s Name],
Kindly accept this formal letter as the notice of my resignation from my current position at [Company Name], effective two weeks from today. My last day of work will be [Insert Date].
I’m grateful for the experience and opportunities I’ve had during my time here. I appreciate the support and collaboration from you and the team.
I’m happy to assist with the transition process, including training my replacement or completing current projects, to help ensure a smooth handover.
Thank you again for everything. I wish the team continues to reach at the top and hope to stay in touch.
Best regards,
[Your Full Name]
[Your Contact Information]
Frequently Asked Questions
When should I submit my two week notice letter?
Employees should submit their two week notice letter at least two weeks or three weeks before their intended departure date. The best time to submit it is during business hours and ideally at the beginning of the workweek.
What should I include in a two week notice letter in 2025?
Your two week notice letter should include your intent to resign, your last working day, a note of gratitude, and an offer to help with the transition.
Can I submit my two week notice letter by email?
Yes, submitting your two week notice letter by email is acceptable in many workplaces, especially if your organization allows digital communication. Be sure the subject line is clear and professional.
What mistakes should I avoid in a two week notice letter?
Avoid being negative or critical, leaving out important details like your last day of work, and submitting your resignation too late. Keep your tone respectful and professional.
Is it necessary to offer help during the two weeks?
While not mandatory, it’s a good practice to offer assistance with training your replacement or completing important tasks to ensure a smooth transition.
Final Thoughts
Resigning from a job doesn’t have to be complicated or awkward. With the right planning and tone, your two week notice letter can help you exit with professionalism and poise.
The goal is to keep things respectful and forward-looking. Be clear, kind, and constructive. Focus on appreciation, offer help during the transition, and avoid negativity. These small steps go a long way in maintaining relationships and reinforcing your professionalism.
Use the template provided to guide your writing, and remember—how you leave a job says just as much about you as how you start one. A thoughtful, well-crafted notice letter is your final impression. Make it count.
